Refresh & Renew Your Conference Room

Your conference room is a vital part of your organization. It’s where you meet with your team – where you host your clients – where you take important calls, hold company parties and more. For this and many other reasons, your conference room should be a space where positivity and productivity thrive. With the new year and new goals just around the corner, discover the secrets to creating the perfect conference room.

• Invest in the right equipment. Whether your conference room has a desktop monitor serving as a television or lacks any kind of projection equipment whatsoever, it’s important to make that upgrade. A large, flat screen display with digital video and VGA inputs is the new standard, so keep that in mind when shopping around. Additionally, invest in the right cords to connect your devices to the screen. HMDI and converter cables ensure Mac and PC users will be able to display their data. A good audio system might not always be necessary, but it’s a great tool to have in your conference room. You never know what your client may want to discuss, and speakers ensure that you’re always prepared for anything.
• Consider the amount of space you’re working with. Too much space can feel intimidating to those sitting in on smaller meetings, while too little space can feel cramped and uncomfortable. There are ways to remedy the issue of having too much or too little space. For spaces that feel too large, use a large table that takes up most of the room. It’ll serve as a focal point and provide ample seating for hosting larger meetings. In tighter spaces, scale your furnishings down and use only those pieces that are absolutely necessary.
• Provide access to electricity. It doesn’t matter how long a meeting is scheduled for – often, they go longer than intended! To keep computers functioning, it’s important that there are plenty of accessible sources of electricity in your conference room. If you find your conference room is lacking outlets, call a local electrician to have more installed.
• Address the color of the walls. Color can affect productivity in a major way! According to the Pantone Color Institute, the ways in which color influences productivity is all relative. It all depends on the industry you’re working in. If you’re a marketing agency, vibrant shades of red and orange in your conference room could encourage creativity. If you’re a pharmaceutical company, you might benefit from a cooler, soothing blue in your conference room that promotes a relaxing and collaborative environment. Work with a professional painting company, like Englewood, FL painters, to determine the paint color that’s going to work best for your conference space. Not only will they help you choose the right shade, but they’ll provide service that can transform your conference room in a matter of hours.
• Add a conference line. A separate phone line in your conference room will eliminate a few problems in your office. When you have a call scheduled on that line, the person calling in will know exactly which number to dial without having to enter session numbers, which can sometimes be confusing. Additionally, you will eliminate distraction in your office, with the call going to one line instead of all of the lines throughout your business.
• Update your flooring. Dirty carpeting, scratched hardwood, and dull tiles can give clients and your employees a bad impression of the business. Damaged or dirty floors can quickly make people feel like the space isn’t cared about or taken care of. Have your flooring professionally cleaned to refresh and renew its appearance. Pay particular attention to the flooring in your conference room. If a good cleaning isn’t going to do the trick, have new flooring installed in the space to maintain a professional atmosphere.

Transform your conference room and let your business boom.